Graduate Office
Information for doctoral students, defense appointments, regulations, contacts
Symbolbild PhD office: A dissertation and the doctoral degree regulations are on a desk.
The Graduate Office provides advice on doctoral matters and matters regarding postdoctoral lecturing qualification ("habilitation"). In addition, the application for acceptance as a doctoral candidate, the supervision agreement and the documents required to open doctoral and habilitation procedures are submitted here.
Head: Claudia Recke
Assistant: Stefanie Drechsel
Please note that examinations within the Master's programmes are administered by the Faculty's Office for Student Affairs and Examinations.
Graduate Office
Humboldtstr. 11
07743 Jena, Germany
Google Maps site planExternal link
Opening hours:
Opening hours:
Mo, Tu, Thu: 13:30-15:30 Uhr
Fr: 10-11:30 Uhr
It is mandatory that you make an appointment in advance within the opening hours mentioned. For this, you can contact us by phone or email. Thank you.
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Steps before acceptance as a doctoral candidate
Step-by-step guide
- Please register as a doctoral candidate in the doctoral candidate portal "doc-in".
"doc-in"External link is the online administration for doctoral procedures at the Friedrich Schiller University Jena and accompanies you through the entire PhD phase. If you wish to start a PhD at the University of Jena you have to register in the portal with your personal data. This electronic data sheet will be maintained throughout the entire doctoral period and will be gradually filled: from the application for acceptance through the enrollment to the opening of the doctoral procedure. Thus, doctoral candidates can always obtain information of the status and progress of their doctoral procedure. - In "doc-in"External link, select "Application for Acceptance as a Doctoral Candidate" (in German: Antrag auf Annahme als Doktorand/in) and you will be guided through the application step-by-step. After entering all data, print the completed application form and this supervision agreementpdf, 170 kb · de.
- Sign the application and the supervision agreement. Then get the signature of your supervisor.
- Submit the following documents, preferably personally at the Graduate Office of the Faculty:
- the filled application form - both signed by you and your supervisor
- the filled supervision agreement - both signed by you and your supervisor
- your curriculum vitae
- a certified copy of your Grade Certificate (if you have completed your studies at the Friedrich Schiller University Jena, simple copies are sufficient)
- Please bring a personal document (identity card, passport, electronic residence permit) for registration at the Graduate Office.
- Please register as a doctoral candidate in the doctoral candidate portal "doc-in".
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Steps before opening the doctoral examination proceedings
Required documents
The opening of your doctoral examination proceedings requires the submission of various documents. Please note the following notes and forms:
- Checklist for the submission of a doctoral thesis (Course of Examination 2018)pdf, 263 kb · de
- Application for opening the doctoral examination proceedings (Course of Examination 2018)pdf, 143 kb · de
- Proposed doctoral exam committee (Course of Examination 2018)pdf, 188 kb · de
Please note: A personal consultation in the Faculty's Graduate Office is strongly recommended before opening the doctoral examination proceedings!
Deadlines for the submission of the doctoral documents
In order to open your doctoral examination proceedings on time, you have to submit the complete documents to the Graduate Office until Tuesday in the week before the next meeting of the faculty council.
Here are the next deadlines:
- Faculty council: 17 January 2024 → deadline: 9 January 2024
- Faculty council: 7 February 2024 → deadline: 30 January 2024
- Faculty council: 10 April 2024 → deadline: 2 April 2024
- Faculty council: 8 May 2024 → deadline: 30 April 2024
- Faculty council: 5 June 2024 → deadline: 28 May 2024
- Faculty council: 13 November 2024 → deadline: 5 November 2024
- Faculty council: 11 December 2024 → deadline: 3 December 2024
Theses and documents that are submitted after these deadlines cannot be considered until the next meeting of the faculty council.
Information of the Thuringian State and University Library
Important: Please also read the information of the Thuringian State and University Library (ThULB) regarding the deposit copy and electronic publication:
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Doctoral Examination Regulations and Implementing Provisions
Doctoral Examination Regulations and Implementing Provisions
- Doctoral Examination Regulations, 17 July 2018pdf, 437 kb · de
- Implementing provisions for cumulative doctoral theses, 17 July 2018pdf, 176 kb · de
- Implementing Provisions for the Organization of Doctoral Thesis Defences in the Faculty of Chemistry and Earth Sciences, 17 July 2018pdf, 98 kb · de
- Implementing Provisions for the Supervision of Doctoral Candidates in the Faculty of Chemistry and Earth Sciences, 17 July 2018pdf, 155 kb · de
Habilitation Regulations
- Habilitation regulations (only in German)pdf, 972 kb · de- Reading version including the First, Second and Third Amendment to the Habilitation Regulations last published on 19 December 2017, including annexes
All regulations of the Faculty of Chemistry and Earth Sciences
Overview of all Study Examination and Doctoral Examination Regulations of the Faculty of Chemistry and Earthsciences de (only in German)
In this video, we explain you how to do register as a PhD student at our faculty and which documents you have to submit:
Video How to register as a PhD student - Screenshot
Screenshot: Claudia Hilbert-
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Ausführungsbestimmungen zur Promotionsbetreuung de
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- 143 kb
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Durchführungsbestimmungen zur Organisation von Promotionsverteidigungen an der Chemisch-Geowissenschaftlichen Fakultät de
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- 88 kb
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Durchführungsbestimmung für kumulative Dissertationen 2018 de
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- 185 kb
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Implementing provisions for cumulative doctoral theses de
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- 176 kb
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Implementing Provisions for the Organization of Doctoral Thesis Defences de
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- 98 kb
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Implementing Provisions for the Supervision of Doctoral Candidates de
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- 155 kb
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Ausführungsbestimmungen zur Promotionsbetreuung de
Falko Langenhorst, Prof. Dr
- Concluded doctorates and habilitations since 2001 de
- Ongoing doctorates and habilitations de
- Awards for graduates and doctoral students de
- Structured doctoral programmes at the Faculty
- Graduate Academy: General information on doctorates at Friedrich Schiller UniversityExternal link
- HanFRIED: all doctorate and habilitation regulations of the University de
- Welcome service for those who have newly arrived at our university